Administrative Assistant

Administrative Assistant

Prof. Dr. Azhar Ali Al-Sabunji

Tasks of the administrative and financial assistant to the president of the university

The administrative and financial assistant to the president of the university performs the tasks below to complete the work of the colleges associated with the university and the departments associated with the office of the administrative and financial assistant, by following up the administrative books and guidance to accomplish the tasks below:
Supervising the financial and administrative departments at the university.
Consultation in financial and administrative matters with the President of the University.
Editing administrative orders for appointing teachers, employees, and technicians.
Supervising the recruitment of foreign competencies to support the educational process at the university by issuing administrative orders for appointment and completion of administrative orders related to obtaining residency from the competent authorities.
Approving the transfer of employees and technicians at the university after consulting with the President of the University.
Issuing letters of thanks and appreciation for the efforts of the teaching and administrative staff.
Field follow-up of the university’s facilities.
Conducting inspection and monitoring tours of the university’s facilities.
Follow-up of the daily attendance and departure situation and the usual, sick and time vacations.
Follow up on the position of maintenance of university facilities and equipment by directing the specialized technical personnel in this regard.
Following up the receipt of the new facilities at the university and their compliance with quality and safety requirements.
Acceptance/rejection of resignation of employees.
Changing job titles within the university staff.
Follow up the work of the warehouse officer administratively, financially, and organizationally by reviewing the records, matching them, ensuring their accuracy, and making a write-off of the consumable materials after obtaining the original approvals.
Follow up the work of the financial department, which disburses salaries and allocations, and allocates the necessary budget for the service and commodity requirements of the assets after obtaining the required approvals.
Follow up on books and inquiries received by the university and answer them after consulting with the President of the University.
Forming sub-committees that facilitate and support the administrative work at the university.
Formation of investigative committees related to violations of employees and technicians at the university presidency.
Supervising the completion of the annual census at the university, which includes all aspects (teaching staff, employees, and students, in addition to completed research, workshops, conferences, student activities, facilities, and green spaces).
Organizing temporary and permanent identities and following up on lost identities at the university level as a whole.
Proposing activities related to the administrative, financial and legal aspects to raise the performance of employees.

Vision

The administrative and financial assistant department of the president of the university consists of departments (administrative, financial, legal, and service) which are considered the main engine of the university’s activity and the management of vital facilities and are considered a fundamental joint in the university administration, which works to reach the university to a distinguished position by activating the working cadres for advancement With human energies in order to provide service at a high level.

The message

Contributing to the provision of distinguished services in all areas by following the basic values ​​(quality of performance and teamwork) and laying the foundations for evaluating collective performance and completing job descriptions.

Objectives

Providing modern training programs for employees to raise their level of performance.
Approaching the official authorities to find opportunities to train cadres.
Encouraging employees and technicians to participate in the workshops established in other institutions by implementing the incentive system.
Providing an attractive university environment.
Optimizing the available funding sources and controlling expenditures.
Preserving the university’s image and reputation, which should not be scratched.